Graduate School Forms
Instructions
- For the Program of Study, please download the form to your device before filling it out. Depending upon your browser, forms may not automatically download and are sometimes non-functional if viewed in your browser.
- We recommend you download the latest version of Adobe Reader to view and fill out downloaded PDF forms. The program is free.
- Many forms are now in Smartsheets. Please answer the questions in the online form. You will receive an email with a link to a PDF including all of your information. Please work with your committee and academic coordinator to have this document reviewed, approved, and submitted to the Graduate School within myWSU. These Smartsheet forms currently do not route for approvals.
- For questions, email gradschool@wsu.edu or call 509-335-6424. When emailing questions, please put “Form Question“ in the subject line and include your student ID number in your email.
- PLEASE NOTE: You will need to access the Graduate School’s policies and procedures for some of these forms.
Searchable Forms List
| Form Link | Form Description | File Type |
|---|---|---|
| Certificate of Finances | This page and linked form are for international students and sponsors to read and complete. The completed form is necessary to certify that an applicant has sufficient financial support to attend WSU. | Webpage |
| Add an Academic Program Degree Level | Submit this form if you wish to add a degree level. Contact Graduate Admissions for additional information. | Smartsheet Form |
| All But Dissertation (ABD) Waiver | If you have passed your preliminary exam and have completed your formal program of study course work, you can apply for an ABD waiver by submitting this form. | Smartsheet Form |
| Application for Admission | WSU's online application | Website |
| Application for Degree and Graduation | Instructions for applying for your degree and graduation in myWSU. You must have an approved program of study on file at the Graduate School. | Website |
| Application for a Graduate Certificate Deadlines and Procedures for Graduate Certificates | File your coursework for the certificate using this form during the semester in which you are completing the certificate requirements. You must be currently enrolled to apply for a graduate certificate. 2023-2024 and 2024-2025 deadlines and procedures for graduate certificates. Follow these deadlines when applying for a graduate certificate. | Smartsheet Form |
| Committee Change | If you would like to change your committee members use this form. | Smartsheet Form |
| Committee Substitution | Please submit the form in a timely fashion if you need to request a substitution for one of your committee members. | Smartsheet Form |
| Continuous Doctoral Status | Link to Graduate School Policies and Procedures that define enrollment requirements for doctoral students and the requirements for entering Continuous Doctoral Status. | Website |
| Deadlines and Procedures for Doctoral Degrees | 2023-2024 and 2024-2025 deadlines and procedures for doctoral degrees. This includes information about when to obtain an advisor, file a program of study, schedule a preliminary examination, etc. | |
| Deadlines and Procedures for Master's Degrees | 2023-2024 and 2024-2025 deadlines and procedures for master's degrees. This includes information about when to obtain an advisor, file a program of study, apply for graduation, etc. | |
| Enrollment Request for Careers - Undergraduate Taking Graduate Courses | Undergraduates who want to enroll in graduate courses not for graduate credits but toward an undergraduate degree or enrichment purposes. Form must be submitted by the graduate academic coordinator of the department offering the course. | Smartsheet Form |
| Graduate Leave | For graduate students wishing to go on official graduate leave. | Smartsheet Form |
| Graduate to Undergraduate/MBA | Graduate students who are no longer pursuing a graduate degree must submit this form and also apply to undergraduate admissions or to the Carson College of Business MBA program. | Smartsheet Form |
| Graduation Checklist | A list of tasks to be completed in the semester in which you are planning to graduate. | |
| Hold Harmless and Copyright Agreement | Submit this form with your final dissertation or thesis. | |
| Incomplete Grade Agreement | An agreement for instructors and students for submitting an incomplete grade and expectations for completion. Note: if an incomplete grade is not satisfied within one year, the grade will automatically convert to an ‘F’. For example, if you received an Incomplete in fall 2024, you would have until the last day of class fall 2025 to satisfy the incomplete. For details about this policy, visit the registrar’s academic regulations. | |
| International Graduate Student Transfer In Procedure | Used by international graduate students intending to transfer to WSU from another U.S. institution. | Website |
| Internship Leave Form | For graduate students seeking to participate in a semester internship. | Smartsheet Form |
| Medical Leave | Required along with Graduate Leave Form. | |
| Petition to Add, Drop, or Withdraw from Courses | To change your enrollment status and add, drop, or withdraw from courses. | Smartsheet Form |
| Plan and Degree Level Change Form | Submit this form if you wish to change your major or degree level. Contact Graduate Admissions for additional information. | Smartsheet Form |
| Plan and Degree - Graduate Bridge Program | Graduate Bridge students submit this form when progressing into their degree-seeking program | Smartsheet Form |
| Program of Study Request | Your program plan for completing your degree | |
| Program of Study Request: Professionally-oriented Cohort | For departments approved as professionally oriented master's programs; used to create the program plan for completing the degree. | |
| Program of Study: External Committee Member Request | Follow these instructions to submit a request to add an external committee member to a student's Program of Study. | Website/SmartSheet |
| Program Change | Submit this form if your approved program of study has changed. Be aware of dates and deadlines. | Smartsheet Form |
| Program of Study for DNP | Doctor of Nursing Practice program of study/completion form. Submit the completed form to the Graduate School. | |
| Re-enrollment | Complete at least one month before you return. | Smartsheet Form |
| Registrar’s Academic Regulations | Graduate students must follow procedures in the Policies and Procedures Manual | Website |
| Required Votes to Pass Exams | See the minimum positive votes needed to pass an exam. | |
| Reservation of Graduate Credit (Undergraduate and Professional) | Used by undergraduate and professional students to reserve a course for graduate credit.Form must be submitted 2 weeks prior to the semester in which you are requesting enrollment. | Smartsheet Form |
| Residency Questionnaire | Residency Questionnaire, Requirements, and Instructions | Fillable PDF |
| Scheduling Exam: Doctoral/Thesis Final, Non-thesis Final, and Preliminary Exams | Procedures for scheduling standard exams. Students must have an approved Program of Study on file at the Graduate School before scheduling examinations. | Smartsheet Form |
| Scheduling Exam: Interim Final Scheduling Exam: Interim Preliminary | An Interim Preliminary or final Exam may be requested in extenuating circumstances. The committee chair must provide a rationale why the exam can only be scheduled during one of the periods on the form. | |
| Sponsored Student Tuition & Waiver | Note: The Graduate School has implemented a new procedure. Follow the directions on the link to the left. | |
| Short-term Pregnancy/Parental Leave | For the birth or adoption of a child. | Smartsheet Form |
| Survey of Earned Doctorates Click on the right to select the online submission. | Submit along with your final dissertation. | Online Survey |
| Thesis/Dissertation (ETD) Formatting Guidelines | Instructions for formatting your thesis or dissertation. | |
| Thesis/Dissertation Prefatory Example | An example of properly formatted prefatory pages of a WSU thesis or dissertation. | |
| Thesis/Dissertation Word Template | Downloadable Word template for thesis and dissertation formatting. | Word |
| Thesis/Dissertation Latex Template | Faculty from the Department of Mathematics and Statistics has created a LaTeX template in Overleaf. | Website |
| Thesis/Dissertation Approval | Directions and form for committee chair/co-chair final approval of a thesis or dissertation. | |
| Thesis/Dissertation Formatting Checklist | Checklist to assist students in addressing commonly seen formatting errors in theses and dissertations. This checklist is not submitted to the Graduate School. | |
| Service Request Guide: Students | Directions for students to upload forms into myWSU and submit them as a service request. | |
| Service Request Guide: Faculty | Directions for faculty to review and approve of a service request within myWSU. | |
| Service Request Guide - Program Staff | Directions for departmental staff to facilitate, route, and process the final submission of a service request within myWSU. | |
| SMS Form for Graduate Assistants | All newly hired graduate students on assistantships must complete the sexual misconduct statement questionnaire pursuant to RCW28B.112. |