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Washington State University Faculty, Staff

Phyllis Eide Receives Mentor Academy Award for Excellence

By Cheryl Reed

The WSU Graduate School has awarded Associate Professor Phyllis Eide the 2017 Graduate School Mentor Academy Award for Excellence for her work in mentoring graduate students. Eide has been a faculty member in the College of Nursing on the WSU Spokane campus since 2002, and a member of the Graduate School Mentor Academy since 2009.

“When I found out I had won the award, I just about fell off my chair,” said Eide. “I am gratified beyond belief. It is one of the highlights of my year.”

The Graduate Mentor Academy is a group of faculty who have volunteered to assist students during the most challenging aspects of their program, including preliminary examinations and defenses. The Graduate School established the Graduate Mentor Academy to provide students an unbiased and supportive presence during exams and defenses—someone to ensure that university policies and procedures are followed and correct protocol is observed. For example, Mentor Academy faculty will collect ballots, make sure that no committee member leaves during a defense, and assist in creating a comfortable test environment for the student.

“Logistically, taking exams and defending can be very difficult for students,” says Bill Andrefsky, dean of the Graduate School. “People in the Graduate School programs department rely on faculty mentors to step up and serve students as advocates, either upon the student’s request, or for a student’s second exam attempt. Dr. Eide is one faculty who has always willingly served graduate students over the years—which is why I established this award last year. Faculty need to be recognized for their service.”

Faculty members volunteer for the Graduate Mentor Academy upon invitation from the Graduate School, and serve for a three-year term—although their term is often renewed.

“Dr. Eide mentored nine different students on two different test retakes this year,” says Mary Stormo, academic coordinator in the Graduate School. “She also met with committees and assisted in negotiating the swirling waters around students who were taking their exams for the second time. She helped work out the exam kinks with the department to ensure that fair testing was in place.”

Eide says that her presence at exams and defenses usually has a calming effect on the student, but that is not her only purpose. She also takes care of other more concrete tasks of the exam and defense process to make sure the process is comfortable and as stress-free as possible.

“I always arrive early to coordinate with the chair,” she says. “At the last event, I contacted the IT Department to make sure that all the technology was working correctly to prepare for electronic testing.”

In spite of the time commitment, Eide says that serving the students has been an honor.

Eide is an associate professor in the WSU College of Nursing in Spokane. She has been certified by American Nurses’ Credentialing Center in advanced practice nursing as a clinical nurse specialist in community health since 1992 and holds a certificate in Decision Making for Climate Change from the University of Washington (2010). Before entering academia in 1992 at University of Hawaii/Hilo, she worked in a wide variety of community settings, including positions in public health, migrant school nurse, Associate Director of Hawaii Nurses’ Association, and vocational rehabilitation. Her primary practice and research interests are rural health, global climate change, and public health.

“It takes a village for this kind of work,” says Eide, who plans to use the Graduate Mentor Academy award to fund her new research on climate change.

Eide will receive her award at the Graduate School Evening of Excellence event on April 13. This is the second year that the Graduate School has awarded the Graduate School Mentor Academy Award for Excellence. In 2016, Lisa McIntyre of the Department of Sociology won the first annual award.

For more information about the Graduate School’s mentor policy and the role of Graduate Mentor Academy members, visit HERE.

Finances


Finances

Graduate Student Assistantships

Assistantship appointments provide financial support to a graduate student who engages in teaching, research, and/or service. Most assistantships include a tuition waiver, health insurance, and monthly stipend. Graduate assistants are required to work 20 hours per week during the semester in which they receive the assistantship. Departments and programs generally make assistantship offers during the admissions process; however, current students may be eligible for an assistantship in their program if funding is available. Students should contact their department chair and/or program director for more information.

More information about graduate student assistantships.

Sponsored Student Tuition & Non-Resident Waiver Form

Note: Beginning August 10, we are accepting Sponsored Student Tuition & Non-Resident Waiver forms via myWSU only. Read below for instructions.

Students eligible for Graduate Student Health Insurance and/or applicable non-resident waiver include:
  • Graduates fully supported by a fellowship who are receiving a stipend of at least  $800 per month; engaged in research activity similar to that of a Research Assistant; registered for at least 10 credits or
  • Students in their final semester (defending by enrolled in 2-9 credits) and previously  funded on an assistantship or
  • Students who have completed/submitted the Internship Leave form to the Graduate School
Instructions for submitting forms through myWSU: In myWSU Main Menu, click on WSU: Graduate School: Support Memo
  1. Guarantee Only Instructions: You would submit a guarantee only memo if your department/area is wanting to pay for the students insurance, tuition and/or mandatory fees. You can only use accounts that are 11-14 or 17A. View the Guarantee only instructions (PDF)
  2. Expenditure authority instructions (PDF)
  3. Commitment Only Instructions: Commitment only memo is to be used only when you are seeking waivers that have been committed to your department/area from the Graduate School. These waivers are typically waivers that cannot be received from assistantships. Please be sure to have your Commitment # available.  View the Commitment only instructions (PDF).
  4. Guarantee Commitment Instructions: You would submit this memo if you want to do both: Pay for some fees associated with the student and seek a Graduate School waiver based on a commitment from the Graduate School. View the Guarantee commitment instructions (PDF).
  5. How to print or save to a PDF
  6. Support Memos can ONLY be submitted for one semester at a time and ONLY once the student is enrolled in the required number of credits and tuition has been calculated.

Ph.D. Fellowship Tuition Support Program

Some fellowship awards fall short of meeting a graduate fellow’s educational expenses. The Ph.D. Fellowship Tuition Support Program (pdf) allows eligible students to receive support from the Graduate School to augment their fellowship award by providing a supplemental tuition waiver support.

Non-service Payment Form

The Non-service Payment Form authorizes disbursements to individuals who are not obligated to provide services to WSU in exchange for the payments. Please see the Business Policies & Procedures Manual 30.30 for more information.

Non-service payments are processed through AP. The recipient needs to sign up for direct deposit on the travel/AP website.

Fellowship and Grant Funding

Fellowships and grants are available from a number of outside agencies, including private foundations, nonprofits, and state and federal sources. A variety of support is offered, from one-time awards to multi-year support for living expenses, educational fees, conference travel and/or research for beginning to advanced graduate student and postdoctoral levels. Aside from the obvious financial benefit, receipt of external funding exemplifies excellence in research, writing and scholarship. Applying for external fellowships and grants is an excellent professional development experience for many students who will be seeking academic career placement where grant funding is a necessity. For more information about grants, visit the Office of Research Support and Operations Informer website.

Internships

Students should work with their faculty advisor to identify potential internship opportunities that fit within their program of study. Students who wish to participate in a fall or spring internship are required to meet the University’s continuous enrollment policy by either enrolling in a minimum of two graduate credits, be in continuous doctoral status, or be approved for official internship leave. Please see the complete Internship leave policy.

Deposit and Tax Information for Students

Check distribution & direct deposit

We recommend students use direct deposit to ensure fast arrival of funds. They may sign up for direct deposit through Payroll Services.

Tax Implications

WSU does not withhold federal income taxes on fellowships and traineeships, and will not report it on an annual 1099 IRS Form. Graduate fellows who are US citizens and resident aliens are responsible for paying all income taxes that may become due as a consequence of receiving graduate fellowship stipend payments. It is the student’s responsibility to understand the federal and state income tax implications of receiving a fellowship.

The IRS provides general information to assist students in determining tax liability and reporting obligations. Tax liability depends on a student’s particular circumstances, and students are advised to contact a personal tax advisor or the IRS with any questions or concerns. IRS Live Telephone Assistance is Toll-free: 1-800-829-1040. Instructions for 1099-MISC Form: Instructions for the Form 1099-MISC. To find your Local IRS Office, visit: www.irs.gov/localcontacts/index.html.

International students can find more information regarding their tax liability within the Office of International Students and Scholar Information website.