Dear Graduate Coordinators and Program Directors,
Faculty teaching research courses (700, 701, 702, and 800) must be properly assigned in myWSU to ensure accurate grading and compliance with policies. Additionally, each term requires a completed Credit Expectations Agreement for these variable-credit courses. This memo outlines the steps needed to complete these tasks.
Instructor Assignment Requirements:
- Assign Instructors in the Maintain Schedule of Classes. Instructors must be assigned to these courses using the Maintain Schedule of Classes feature in myWSU.
- The Office of the Registrar provides detailed instructions for department and campus schedulers to add instructors to Maintain Schedule of Classes.
- If instructors are assigned prior to students registering (and students select the correct instructor), no additional steps are necessary.
- Use a myWSU Enrollment Request. If instructors are not assigned before students register or if the student makes an error, submit a myWSU Enrollment Request to associate enrolled students with instructors.
- Instructions for this process can be found here: Enrollment Request Instructions.
- Complete Data Validation: To ensure all assignments are accurate, use one of the following validation tools:
- myWSU Class Roster: Navigate to Main Menu > Curriculum Management > Class Roster > Class Roster.
- OBIEE Dashboards: Navigate to Dashboards > WSU Data Validation > Teacher Assignment and go to the tab called Individually Taught Classes. Alternatively, you may use this direct link instead (authentication required).
With either method, each enrolled student should appear on a separate row with an assigned instructor. If the “Instructor” field is blank, follow the instructions for submitting an Enrollment Request.
Credit Expectation Agreement
To comply with Academic Regulation 27, all variable-credit research courses must use a Credit Expectations Agreement. This agreement establishes clear expectations between the faculty member assigning the grade and each graduate student regarding the work required. Key requirements include:
- The provided template serves as a baseline and may be adapted to meet program-specific and individual student needs while maintaining term-specific applicability.
- Separate Agreements are required for each student enrolled in research credits.
- A new Credit Expectations Agreement must be completed for each term a student enrolls, cover that term only, and be finalized no later than the end of the second week of classes (January 17, 2025).
Required Actions
Prior to January 17, 2025, ensure instructor assignments are validated and Credit Expectations Agreements are completed as outlined above. If you have questions or need assistance with instructor assignments, please contact the Office of the Registrar. If you need assistance with the Credit Expectations Agreement, please contact the Graduate School.
Adherence to these policies is critical supporting graduate students’ academic success.
Sincerely,
