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Washington State University Graduate School

Doctoral Degree Deadlines

 

All forms are also available on our FORMS page and must be submitted to the Graduate School through your department’s academic coordinator.

View the PDF: Deadlines and Procedures for Doctoral Degrees

 

Procedure

Deadline

1. Obtain an advisor/committee chairpersonAs soon as possible after admission to the graduate school.
2. Submit Program of Study Request Form to the Graduate School via your Academic Coordinator!
Doctoral students must submit the Program of Study Request form before the end of their third semester
of study (October 1 deadline for fall; March 1 deadline for spring). Students who have recently completed
their Master’s degree at WSU and plan to continue for a Ph.D. may want to file their Program of Study early:
one full semester before taking the Preliminary Exam.

Preparation of the Program of Study form is the responsibility of the student, advisor, and doctoral committee. Department approves the form before submitting to the Graduate School.
Your third semester deadline is:

Spring 2018: Deadline is 3/1/2018
Summer 2018 Deadline is 3/1/2018
Fall 2018: Deadline is 10/1/2018
Spring 2019: Deadline is 3/1/2019
Summer 2019: Deadline is 3/1/2019
Fall 2019: Deadline is 10/1/2019
3. Preliminary Exam (doctoral students only).
NOTE: Preliminary exams can be held throughout the semester except during final exam week.

You must have an approved Doctoral Program of Study on file with the Graduate School to schedule a Preliminary exam.

Complete this exam at least 4 months (1 semester) prior to taking a Final Oral Examination/ defense.

*Schedule after approval and completion of your program of study.

Preliminary Exam details are HERE
3a. Schedule Preliminary Exam (doctoral students only).
Submit exam form at least 10 working days before exam date.
NOTE: Preliminary exams can be taken throughout the semester except no prelims can be held during final exam week.

*Student should have 6 graded credits (or less) left to complete on their program of study coursework. This includes credits for which the student is currently enrolled (or further documentation is required).

Taking your prelim for the second time? You must submit the Preliminary Exam Scheduling form at least 3 weeks (15 working days) in advance if you are re-taking your Preliminary exam.
Submit to the Graduate School: no later than 10 working days (2 weeks) prior to the date you wish to take the preliminary examination.

LAST DATE for PRELIM
(during semester):
Spring 2018 4/27/2018
Summer 2018 7/27/2018
Fall 2018 12/07/2018
Spring 2019 4/26/2019

Preliminary Exam details are at:
">https://gradschool.wsu.edu/chapter-eight-c/ (#2)https://gradschool.wsu.edu/chapter-eight-c/ (#2)
4. Applying to Graduate
Apply for Degree in MyWSU (to Graduate). This deadline is also the last day to apply for a Graduate Certificate. If a student does not apply by the initial deadline, their name will not appear in the Commencement Program.

All students pay a $50 graduate processing fee, valid for one year only. Payment is made at the time of completing/submitting the online Application for Degree (MyWSU).


*You must apply by the initial Deadline for your name to appear in the Commencement Program for that semester. If you miss the deadline, your name will not appear in the Commencement Program.











OR…… (see next section!)
Semester of Graduation *App Deadline

Spring 2018 = 3/2/2018
(applications open 10/9/2017)
w/$50 late fee: 3/3/18 – 3/31/18
w/$75 late fee: 4/1/18 – 4/20/18

Summer 2018 = 5/25/2018
(applications open 1/1/2018)
w/$50 late fee: 5/26/18 – 6/30/18
w/$75 late fee: 7/1/18 – 7/27/18

Fall 2018 = 10/5/2018
(applications open 6/11/18)
w/$50 late fee: 10/6/18 – 10/31/18
w/$75 late fee: 11/1/18 – 11/16/18

Spring 2019 = 3/1/2019
(applications open 10/8/2018)
w/$50 late fee: 3/2/19 – 3/31/19
w/$75 late fee: 4/1/19 – 4/19/19
4a. NEED to UPDATE your Application for Degree?

Already paid your fee but discovered you cannot complete your requirements for the semester in which you applied? Please
See directions in the right-hand column

The Graduate School will email you a form to complete, which must be returned to the Graduate School (emailed as an attachment). We will update your semester of graduation without any additional fees. Your $50 graduation fee is good for one calendar year.
You must UPDATE your Application for Degree using the following steps:
i. Email Gradschool@wsu.edu
ii. Subject Line: Your name – UPDATE
App for Degree
iii. In body of email, provide:
1. Name
2. WSU Student ID# (very important)
3. Type of degree (master or doctoral) & Program
(e.g. Ph.D. in Biology)
4. NEW semester for graduation (spring, summer, fall), and year
iv. WATCH for an email from the Graduate School. Complete and return the form so we can update you.
5. Submit completed Final Exam Scheduling Form no later than 10 working days prior to the exam date.
Completed means ALL signatures, thesis title, date/time/location(s) identifying where each committee member will attend the exam must be clearly provided on the scheduling form.

At the same time, doctoral students need to submit an electronic copy of the final draft dissertation to ProQuest.

For submission guidelines and formatting requirements, see https://gradschool.wsu.edu/documents/2014/12/dissertation-and-thesis-submission-guidelines.pdf


2nd Attempt Exams
Taking your exam for the second time? You must submit your completed scheduling form no later than 15 working days (three weeks) before exam date.
Graduation *Scheduling Deadline

Spring 2018: 4/6/2018
Summer 2018: 7/13/2018
Fall 2018: 11/1/2018
Spring 2019: 4/5/2019
Summer 2019: 7/12/2019
Fall 2019: 11/7/2019

*assumes you are taking the exam on last possible date
6. Conduct Final Examination (Last possible date)
We have extended the time to defend to the last possible date, but we do not encourage you to wait
until the last date to defend. We are unable to make exceptions beyond these deadlines. Please meet
with your committee to identify your final exam date well in advance to ensure you graduate on time and
avoid having to postpone your final exam/defense or graduation to the next semester.
Graduation Exam Deadline

Spring 2018 4/20/2018
Summer 2018: 7/27/2018
Fall 2018: 11/16/2018
Spring 2019 4/19/2019
Summer 2019: 7/26/2019
Fall 2019: 11/22/2019
7. Submit all required final documents to the Graduate School (French Ad Bldg, Rm 324-J)
Final dissertations must be submitted within 5 working days of a successful defense. Submission includes
uploading a copy to the library at dissertations.wsu.edu and bringing the properly formatted (on 100% cotton paper) title page, signature page (signed in black ink), and abstract to the Graduate School, along with the witnessed, signed Hold Harmless Agreement and Copyright Acknowledgement and the SED information by 5:00 p.m. on the 5th workday following your successful defense.

Visit the Graduate School forms page for:
1.Graduation (preparation) Checklist
2. Thesis/Dissertation Submission Guidelines & Requirements
3. Formatting Requirements
4. Final Checklist and any other Graduate School forms you may need.
If exam is held on final day listed above

Graduation Semester

Spring 2018: Deadline 4/27/2018
Summer 2018: Deadline 8/3/2018
Fall 2018: Deadline 11/27/2018
Spring 2019: Deadline 4/26/2019
Summer 2019 Deadline 8/2/2019
Fall 2019 Deadline 12/3/2019
8. Doctoral students who want to participate in Commencement
Must have all requirements completed by noon on the date on the right. There are NO exceptions. This includes your dissertation cleared by the Graduate School (ALL formatting requirements completed).

Final dissertations are due within 5 working days of the successful defense. If you wish to attend Commencement, register HERE.

For policies regarding graduation participation as a graduate student, visit HERE
Final Clearance for Commencement for Doctoral Students by NOON on the days below:

Spring 2018: Wednesday, 5/2/2018
Fall 2018: Wednesday, 12/5/2018
Spring 2019: Wednesday, 5/1/2019
Fall 2019: Wednesday, 12/4/2019
Spring 2020: Wednesday, 5/6/2020
10. Commencement Dates
Commencement is a separate event from your Graduate School requirements. If you wish to attend commencement, register at http://comencement.wsuhttp://comencement.wsu.edu..edu. for policies regarding graduation participation as a graduate student, visit http://gradschool.wsu.edu/chapter-ten/
Graduation Semester = Commencement Date

Spring 2018 5/5/2018
Fall 2018 12/8/2018
Spring 2019 5/4/2019
Fall 2019 12/7/2019
Spring 2020 5/9/2020

Master’s Degree Deadlines

 

All forms are also available on our FORMS page and must be submitted to the Graduate School through your department’s academic coordinator.

View the PDF:  Deadlines and Procedures for Master’s Degrees

 

Procedure

Deadline

1. Obtain an advisor/committee chairpersonAs soon as possible after admission to the Graduate School
2. Submit Program of Study Request form to the
Graduate School via your academic coordinator no later than the semester before the semester
in which you take your final Exam (dates listed at right).

*Programs/departments with previous authorization to submit Master's Degree Programs of Study at a date other than what is listed: See the program's handbook for specific deadline.
Graduation Semester; Submission Deadline

Spring 2018:Deadline 9/1/2017
Summer 2018:Deadline 2/1/2018
Fall 2018:Deadline 2/1/2018
Spring 2019:Deadline 9/1/2018
Summer 2019:Deadline 2/1/2019
Fall 2019:Deadline 2/1/2019
3. Submit Application for Degree form (graduation) to the Graduate school online in your MyWSU portal.
This deadline is also the last day to apply for a Graduate Certificate

All students pay a $50 graduate processing fee, valid for one year only. Payment is made at the time of
completing/submitting the online application for degree in MyWSU.

*You must apply by the initial deadline for your name to appear in the Commencement Program.
Graduation Semester; *Application Deadline


Spring 2018: Deadline 3/2/2018
(applications open 10/9/2017)
w/$50 late fee: 3/3/2018 - 3/31/2018
w/$75 late fee: 4/1/2018 - 4/20/2018

Summer 2018: Deadline 5/25/2018
(applications open 1/1/2018)
w/$50 late fee: 5/26/2018 - 6/30/2018
w/$75 late fee: 7/1/2018 - 7/27/2018

Fall 2018: Deadline 10/5/2018
w/$50 late fee: 10/6/2018 - 10/31/2018
w/$75 late fee: 11/1/2018 - 11/16/2018

Spring 2019: Deadline 3/1/2019
w/$50 late fee: 3/2/2019 - 3/31/2019
w/$75 late fee: 4/1/2019 - 4/19/2019
4. Need to UPDATE your Application for Degree?
Already paid your fee but discovered you can't complete your requirements for the semester in which you applied? See the directions to the right.

The Graduate School will email you a form to complete, which must be returned to update your semester of graduation without any additional fees. Your $50 graduation fee is good for one calendar year.
You must update your Application for Degree using the following steps:
1. Email gradschool@wsu.edu and use the subject line: "Your name" - UPDATE App for Degree

2. In the body of the email, provide
a. Your name
b. Your WSU ID number
c. Type of degree (master or doctoral) and Program (e.g. Ph.D. in biology)
d. NEW semester for graduation

3. Watch for an email from the Graduate School. Complete and return the form so your graduate date can be updated.
5. ALL Master’s degree students must submit a Final Exam Scheduling Form! Submit:

1. *Completed Final Exam Scheduling Form no later than 2 full weeks (10 working days) prior to the exam date. Retaking the final exam? You must submit the form 3 weeks (15 working days) in advance.

Second Attempt Exams: You must submit the completed scheduling form 3 weeks (15 working days) in advance.

2. Draft Thesis: Thesis track master’s students must submit an electronic draft of their final thesis (formatted in as complete a form as it will be before formal defense). Send your thesis draft to gradschool@wsu.edu in pdf format. In the email, provide your name, WSU student ID, and exam date. For submission guidelines and formatting requirements, see HERE.

*Completed means all signatures, thesis title, date/time/location(s) identifying where each committee member will attend the exam. Including research protocol permissions.
Graduation Semester; *Scheduling Deadline

Spring 2018: Deadline 4/6/2018
Summer 2018: Deadline7/13/2018
Fall 2018: Deadline 11/1/2018
Spring 2019: Deadline 4/5/2019
Summer 2019: Deadline7/12/2019
Fall 2019: Deadline11/7/2019

*Assumes you are taking the exam on last possible date
6. Conduct Final Examination (Last possible date)

We have extended the time to defend to the last possible date. We are unable to make exceptions beyond these deadlines. We do not encourage you to wait until the last date to defend. Please meet with your committee to identify your final exam date well in advance to ensure you graduate on time and avoid having to postpone your final exam/defense or graduation to the next semester.
Graduation Exam Deadline

Spring 201:8 Deadline 4/20/2018
Summer 2018: Deadline 7/27/2018
Fall 2018: Deadline 11/16/2018
Spring 2019: Deadline 4/19/2019
Summer 2019: Deadline 7/26/2019
Fall 2019: Deadline 11/22/2019
7. Submit all required final documents to the Graduate School, French Ad Bldg, Rm 324-J

Final theses must be submitted within 5 working days of a successful defense. Submission includes uploading a copy to the library at HERE and delivering the properly formatted (on 100% cotton paper) title page, signature page (signed in blue or black ink), and abstract to the Graduate School, along with the signed/witnessed Release/Hold Harmless Agreement by 5:00 p.m. on the 5th workday following your successful defense. All forms are found on the Graduate School forms web page.
If exam is held on final day listed above, final docs are due:

Spring 2018 Deadline 4/27/2018
Summer 2018 Deadline 8/3/2018
Fall 2018 Deadline 11/27/2018
Spring 2019 Deadline 4/26/2019
Summer 2019 Deadline 8/2/2019
Fall 2019 Deadline 12/3/2019
Master’s students who plan to participate in Commencement in the May (Spring) ceremony can
complete their degree requirements in either Spring OR Summer 2016. More Info.

If you wish to attend Commencement, register at the Grad Fair or visit: HERE.
Commencement is an event separate from your Graduate School requirements.
Commencement Dates

Spring 2018: 5/5/2018
Fall 2018: 12/8/2018
Spring 2018: 5/4/2019
Fall 2019: 12/7/2019
Spring 2019: 5/9/2020