Requesting an External Committee Member

External Advisory Committee members, while not part of the Faculty of the Graduate School, are typically university faculty or professionals from various sectors such as government, business, or industry.

Use this form to begin the process of requesting the addition of an external advisory committee member to a graduate student’s advisory committee. Students or graduate program coordinators may complete this process. The graduate program chair or director should have already verified that the prospective external committee member possesses a degree equivalent to the one the student is pursuing. For instance, a nominee for a Ph.D. student’s committee should hold a Ph.D., while a nominee for an M.S. student’s committee must have an M.S. degree.

Steps to Follow:

  1. Complete a Program of Study or Committee Change Form prior to beginning this process. This will be uploaded at the end.
  2. Once the form below is submitted, an email will be sent to the department chair, school director, or their delegate. Once they approve, they will be asked to upload the nominee’s CV and nomination memo (described above).
  3. After the department chair or school director approves the nomination, the nominee will receive two emails:
    1. An email containing a FERPA attestation agreement, which is required for participation in graduate education.
    2. An email with a myWSU data request. This request is necessary to grant the external committee member access to myWSU for the purpose of ballot casting and thesis/dissertation approvals.
  4. Once all the required information is gathered, an email will be sent to the graduate coordinator (identified below) and the department chair or school director. This email will include three attachments:
    1. FERPA attestation/myWSU data form.
    2. The department chair or school director’s nomination memo.
    3. The nominee’s current CV.
  5. Please submit all three documents from step 4 along with a Program of Study or a Committee Change Form , to the Graduate School through a Service Request in the myWSU system. The final approval decision will be made by the Vice Provost for Graduate and Professional Education.

Complete the embedded form below (Smartsheet Form)