Graduate School Forms
Instructions
- Introducing Routing Smartsheets! These new forms will gather student, committee chair, and committee member approvals via email, then generate a signed PDF for department review, approval, and submission within myWSU. Routing forms are marked as “(ROUTING)” in the form’s name.
- Track your form as it routes for approvals using the Student Form Center or the Staff Form Center. These dashboards require a free Smartsheet account tied to your wsu.edu account. Click on a submission to open the details window and scroll to view the list of approvers, their emails, and which have/have not approved.
- Non-Routing forms are still available and are marked as “(NON-ROUTING)” in the form’s name.
- All Smartsheet-generated forms (routing and non-routing) require submission within myWSU. Work with your academic coordinator for graduate program review and submission within myWSU.
- We recommend you download the latest version of Adobe Reader to view and fill out your PDF forms. The program is free.
- For the Program of Study, please download the form to your device and open using an Adobe Reader before filling it out. Depending upon your browser, forms may not automatically download and are sometimes non-functional if viewed in your browser.
- For questions, email gradschool@wsu.edu or call 509-335-6424. When emailing questions, please put “Form Question“ in the subject line and include your student ID number in your email.
- PLEASE NOTE: You will need to access the Graduate School’s policies and procedures for some of these forms.
Searchable Forms List
| Form Link | Form Description | File Type |
|---|---|---|
| Add an Academic Program Degree Level (Non-Routing) Add an Academic Program Degree Level (Routing) | Submit this form if you wish to add a degree level. Contact Graduate Admissions for additional information. | Smartsheet Form |
| ABD Program | ABD Program | Website |
| Application for Admission | WSU's online application | Website |
| Application for Degree and Graduation | Instructions for applying for your degree and graduation in myWSU. You must have an approved program of study on file at the Graduate School. | Website |
| Application for a Graduate Certificate (Non-Routing) Application for a Graduate Certificate (Routing) | File your coursework for the certificate using this form during the semester in which you are completing the certificate requirements. You must be currently enrolled to apply for a graduate certificate. | Smartsheet Form |
| Certificate of Finances | This page and linked form are for international students and sponsors to read and complete. The completed form is necessary to certify that an applicant has sufficient financial support to attend WSU. | Webpage |
| Committee Change (Non-Routing) Committee Change (Routing) | If you would like to change your committee members use this form. | Smartsheet Form |
| Committee Substitution (Non-Routing) Committee Substitution (Routing) | Please submit the form in a timely fashion if you need to request a substitution for one of your committee members. | Smartsheet Form |
| Committees: Nomination to the Faculty of the Graduate School | Graduate programs use this form to nominate an individual to the Faculty of the Graduate School (FGS). This form is only needed for Associate Graduate Faculty (AGF) or Auxiliary Graduate Faculty (XGF) status; tenure-track faculty are automatically appointed to Graduate Faculty (GF) status. | Smartsheet Form and myWSU Faculty Lists |
| Continuous Doctoral Status | Link to Graduate School Policies and Procedures that define enrollment requirements for doctoral students and the requirements for entering Continuous Doctoral Status. | Website |
| Deadlines and Procedures for Doctoral Degrees Deadlines and Procedures for Master's Degrees Deadlines and Procedures for Graduate Certificates | 2025-2026 and 2026-2027 deadlines and procedures for all degrees and certificates. doctoral degrees. This includes information about when to obtain an advisor, file a program of study, etc. Please refer to the deadlines version appropriate to your degree or certificate. | |
| Diploma Replacement Order Form | Use this form to order additional or replacement copies of your official diploma. | Smartsheet Form |
| Enrollment Request for Careers - Undergraduate Taking Graduate Courses (Non-Routing) Enrollment Request for Careers - Undergraduate Taking Graduate Courses (Routing) | Undergraduates who want to enroll in graduate courses not for graduate credits but toward an undergraduate degree or enrichment purposes. Form must be submitted by the graduate academic coordinator of the department offering the course. | Smartsheet Form |
| Graduate Leave (Non-Routing) Graduate Leave (Routing) | For graduate students wishing to go on official graduate leave. | Smartsheet Form |
| Graduate Student Course Grading Basis Change Request - Audit | For graduate students to request changing a course's grading basis to or from audit on the Global or Pullman campuses. Requests are accepted through the third week of instruction. | Smartsheet Form |
| Graduate to Undergraduate/MBA | Graduate students who are no longer pursuing a graduate degree must submit this form and also apply to undergraduate admissions or to the Carson College of Business MBA program. | Smartsheet Form |
| Graduation Checklist | A list of tasks to be completed in the semester in which you are planning to graduate. | |
| Hold Harmless and Copyright Agreement | Submit this form with your final dissertation or thesis. | |
| Incomplete Grade Agreement | An agreement for instructors and students for submitting an incomplete grade and expectations for completion. Note: if an incomplete grade is not satisfied within one year, the grade will automatically convert to an ‘F’. For example, if you received an Incomplete in fall 2025, you would have until the last day of class fall 2026 to satisfy the incomplete. For details about this policy, visit the registrar’s academic regulations. | |
| International Graduate Student Transfer In Procedure | Used by international graduate students intending to transfer to WSU from another U.S. institution. | Website |
| Internship Leave Form (Non-Routing) Internship Leave Form (Routing) | For graduate students seeking to participate in a semester internship. | Smartsheet Form |
| Medical Leave | Required along with Graduate Leave Form. | |
| Official Letter Request | For graduate students requesting a Letter of Candidacy, Letter of Completion, etc. | Smartsheet Form |
| Petition to Add, Drop, or Withdraw from Courses (Non-Routing) Petition to Add, Drop, or Withdraw (Routing) | To change your enrollment status and add, drop, or withdraw from courses. | Smartsheet Form |
| Plan and Degree Level Change Form (Non-Routing) Plan and Degree Level Change Form (Routing) | Submit this form if you wish to change your major or degree level. Contact Graduate Admissions for additional information. | Smartsheet Form |
| Program of Study Request | Your program plan for completing your degree | |
| Program of Study Request: Professional Masters Cohort | For departments approved as professional master's programs; used to create the program plan for completing the degree. | |
| Program of Study: Committee Rationale for Non-FGS | Use this form if a graduate student's proposed committee includes a WSU faculty member who does not hold a status within the Faculty of the Graduate School (FGS). | Smartsheet Form |
| Program of Study: External Committee Member Request | Use this process to request an external committee member (someone who is not faculty at WSU) to serve on a student's committee. Please follow the directions carefully - this is a multistep process. After the student, proposed external member, and signature authority have done their parts in Smartsheet, the coordinator must upload the External Committee Member request, FERPA document, and nominee's CV into GRM with the program of study or committee change form. Academic coordinators may use this link to view any external committee requests where they are listed as the department contact (requires a free Smartsheet account using your wsu.edu email): External Member Request Status Report | SmartSheet |
| Program Change (Non-Routing) Program Change (Routing) | Submit this form if your approved program of study has changed. Be aware of dates and deadlines. | Smartsheet Form |
| Re-enrollment (Non-Routing) Re-enrollment (Routing) | Complete at least one month before you return. | Smartsheet Form |
| Registrar’s Academic Regulations | Graduate students must follow procedures in the Policies and Procedures Manual | Website |
| Reservation of Graduate Credit (Undergraduate and Professional) (Non-Routing) Reservation of Graduate Credit (Undergraduate and Professional) (Routing) | Used by undergraduate and professional students to reserve a course for graduate credit.Form must be submitted 2 weeks prior to the semester in which you are requesting enrollment. | Smartsheet Form |
| Residency Questionnaire | Residency Questionnaire, Requirements, and Instructions | Fillable PDF |
| Scheduling Exam: Doctoral/Thesis Final, Non-thesis Final, and Preliminary Exams (Non-Routing) Scheduling Exam: Doctoral/Thesis Final, Non-thesis Final, and Preliminary Exams (Routing) | Procedures for scheduling standard exams. Students must have an approved Program of Study on file at the Graduate School before scheduling examinations. | Smartsheet Form |
| Scheduling Exam: Interim (Non-Routing) Scheduling Exam: Interim (Routing) | An Interim Preliminary or final Exam may be requested in extenuating circumstances. The committee chair must provide a rationale why the exam can only be scheduled during one of the periods on the form. | Smartsheet Form |
| Short-term Pregnancy/Parental Leave | For the birth or adoption of a child. | Smartsheet Form |
| SMS Form for Graduate Assistants | All newly hired graduate students on assistantships must complete the sexual misconduct statement questionnaire pursuant to RCW28B.112. | |
| Survey of Earned Doctorates | Complete this survey online and submit the completion certificate along with your final dissertation. | Online Survey |
| Thesis/Dissertation (ETD) Formatting Guidelines | Instructions for formatting your thesis or dissertation. | |
| Thesis/Dissertation Prefatory Example | An example of properly formatted prefatory pages of a WSU thesis or dissertation. | |
| Thesis/Dissertation Word Template | Downloadable Word template for thesis and dissertation formatting. | Word |
| Thesis/Dissertation Latex Template | Faculty from the Department of Mathematics and Statistics has created a LaTeX template in Overleaf. | Website |
| Thesis/Dissertation Approval | Directions and form for committee chair/co-chair final approval of a thesis or dissertation. | |
| Thesis/Dissertation Formatting Checklist | Checklist to assist students in addressing commonly seen formatting errors in theses and dissertations. This checklist is not submitted to the Graduate School. | |
| Service Request Guide: Students | Directions for students to upload forms into myWSU and submit them as a service request. | |
| Service Request Guide: Faculty | Directions for faculty to review and approve of a service request within myWSU. | |
| Service Request Guide - Program Staff | Directions for departmental staff to facilitate, route, and process the final submission of a service request within myWSU. |