2. General Requirements
a. Courses taken at Washington State University:
All graded graduate-level course work (with a grade of B or higher) taken toward a master’s degree at WSU may be used toward a doctoral degree at WSU with the approval of the student’s committee and the program director.
i. Grade Requirement for Courses
Any course listed on the student’s Program of Study in which a grade of “C-” or below is earned must be repeated for graded credit.
ii. Incomplete Grades
An incomplete (“I”) is the term indicating that a grade has been deferred. It is given to a student who, for reasons beyond the student’s control, is unable to complete the assigned work on time. The “I” grade for a graduate-level course (all courses numbered 500 and above) and an undergraduate course (all courses numbered 499 or below) will be changed to an “F” if the work is not completed within one academic year following the semester in which the “I” grade was assigned, unless a shorter time is specified by the instructor. The student may not repeat the course to remove an incomplete grade. Graduate students may not graduate with an “I” grade on their transcript. (See Academic Regulations, Rule 90h at https://registrar.wsu.edu/academic-regulations/.) )
Students on a graduate assistantship appointment may not carry a grade of “I” (incomplete) longer than one semester or summer session. Ordinarily, new or renewed appointments will not be approved for students who have earned a grade of “I” for longer than one semester or summer session.
iii. Undergraduate and/or Professional Level Coursework
Up to 6 credits of undergraduate-level credit (300- or 400-level) or professional-level credit for a thesis master’s degree, and up to 9 credits of undergraduate-level credit (300- or 400-level) or professional-level credit for a non-thesis or doctoral degree may be used on the Program of Study with approval from the committee and program chair. Non-graded (S, M, F) professional coursework may not be used toward the core graded course requirements on the Program of Study. Non-graduate (undergraduate or professional) credit hours may not be counted toward the minimum 15 graded graduate credit hour requirement for the Ph.D. program of study.
iv. Coursework on Pass/Fail Basis
All graduate students are eligible, with prior advisor approval, to take courses on a pass/fail (P/F) basis. Pass/Fail courses cannot be used to fulfill core program requirements nor do they count toward the total required credit hours (i.e., they cannot be used on a program of study). Credit hours earned under P/F are counted toward assistantship maximum or minimum hour requirements. Enrollment changes from graded to P/F courses will be allowed with the advisor’s approval during the first three-week period following the beginning of classes. There is no limit on the number of hours a graduate student may take on a P/F basis.
v. Graduate Certificate Programs
A determination of the applicability of any of the courses and credits earned as a certificate student will be made at the discretion of the academic department or graduate program where the degree is sought by the student filing a Program of Study. Department-approved courses will be stipulated as such on the student’s Program of Study when it is submitted and will be reviewed by the Graduate School at that time. It is expected that a core disciplinary curriculum will be present on this Program of Study. Course work taken as a certificate student may be reviewed as part of the admission-review process, but does not afford any preferential consideration for admission to a graduate program.
Currently-enrolled degree-seeking graduate students are eligible to concurrently enroll in a graduate certificate program. Credits earned by these students while enrolled in the graduate certificate program may be credited toward course requirements for a master’s or doctoral degree if the student’s graduate committee approves those credits.
vi. Global Campus (Online) Programs
WSU graduate students are admitted to a campus (i.e., Pullman, Spokane, Tri-Cities, Vancouver, or Global Campus) and pay the tuition and fees associated with that campus. Before students may register for a course scheduled at another campus, including Global Campus (online) courses, they should consult with their program advisor to ensure the courses will count toward their program of study and then work with that campus Registrar to register for the course.
vii. Auditing Courses
Graduate students who elect to audit a course must have prior approval from the instructor of the course and from their thesis or dissertation chair. Audited courses cannot be used to fulfill core program requirements nor do they count toward the total required credit hours (i.e., they cannot be used on a program of study). Official recording of an audit on a transcript requires the instructor’s signature and a discussion with the instructor regarding any specific expectations or requirements to fulfill the audit. Minimum requirements may include attendance at select or all classes and course readings for participation in class discussions. This agreement between the student and the instructor should be through written documentation but at the very minimum through verbal communication, so that the student and faculty mutually understand expectations.
“No university credit will be allowed for auditing courses, nor may students apply for or take special examinations for university credit in courses which they have audited.” (Faculty Senate 5/4/78; Educational Policies and Procedures 9/2004)
viii. Foreign Language Requirement
Departments and programs have the option of requiring or not requiring a foreign language or languages. If one or more languages are required, the degree-granting unit is responsible for monitoring that requirement.
b. Courses Taken in Post-baccalaureate, Post-degree, or Teacher Certification Programs at Washington State University.
Students who have at least a 3.0 grade point average in their post-baccalaureate, post-degree or teacher certification work at WSU may reserve up to 6 semester hours of course work with grades of “B” or higher for a thesis master’s program, or 9 semester hours of course work with grades of “B” or higher for non-thesis master’s or doctoral work in the Graduate School in excess of that required to complete the program or degree. The approval of the Dean of the Graduate School is required prior to registering for the course(s). The student must complete a Reserve Graduate Credit form, and obtain the appropriate signatures before submitting it to the Graduate School for approval. If the student enrolls in the course prior to receiving approval, permission to reserve the course may not be given.
c. Courses Taken as Excess Undergraduate Credit at Washington State University.
Seniors who have at least a 3.0 grade point average in the last 60 semester hours of graded undergraduate work at WSU may reserve up to 6 semester hours for thesis master’s program, and 9 hours for non-thesis master’s or Doctoral work in the Graduate School in excess of that required to complete the bachelor’s degree providing the student earned the grade of “B” (3.0) or better in the course(s). The approval of the Dean of the Graduate School is required prior to registering for the course(s). The student must complete a Reserve Graduate Credit (Seniors) form, and obtain the appropriate signatures before submitting it to the Graduate School for approval. If the student enrolls in the course prior to receiving approval, permission to reserve the course may not be given. Work done by undergraduates under other conditions may not be applied toward an advanced degree. Seniors who wish to enroll in 500-level courses for undergraduate credit must obtain approval of the major advisor and the chair of the department or program in which the course is being offered. Enrollment in 500-level courses by undergraduates, other than seniors, may be allowed only as an exception to policy under extraordinary circumstances clearly justifying such enrollment. Requests for such an exception to policy require recommendations of the student’s major advisor, course instructor, and department/program chair administering the course and should be submitted to the Dean of the Graduate School before any such enrollment.
d. Courses Taken as Part of the WSU Select Graduate Admissions (SGA) or Students Targeted toward Advanced Research Studies (STARS) Programs.
Students accepted into the SGA program are eligible to reserve courses for graduate credit taken in their senior year if their cumulative GPA is greater than 3.0, they have completed 90 undergraduate hours for the first baccalaureate degree, and they are not registered for more than 15 semester hours in the semester or 12 semester hours in the summer session. Courses reserved for graduate credit are limited to a total of 12 credit hours and are restricted to graded credit hours. The student must file the Reserve Graduate Credit (Seniors) form for reserving graduate credits by the 15th class day of the semester or by the 5th day of the summer session in which they are enrolled for the graduate credits. Students accepted into the STARS program are eligible to reserve courses for graduate credit taken in their senior year if their cumulative GPA is greater than 3.0, they have completed 90 undergraduate hours for the first baccalaureate degree, and they are not registered for more than 12 undergraduate credit hours in the fall or spring semester of their senior year. Courses reserved for graduate credit are limited to no more than a total of 13 credit hours and are restricted to graded credit hours. The student must file the Reserve Graduate Credit (Seniors) form for reserving graduate credits by the 15th class day of the semester in which they are enrolled for the graduate credits.
e. Courses Taken as a Graduate Student at Other Accredited Institutions of Higher Learning (Transfer Credit).
Graded graduate-level course work (with a grade of B or higher) taken toward a master’s degree at an accredited institution may be used toward a doctoral degree at WSU with the approval of the student’s committee and the program director. However, graded graduate-level course work (with a grade of B or higher) taken toward a completed master’s degree at an accredited institution may NOT be used toward another master’s degree at WSU. All other graded graduate-level course work (with a grade of B or higher) taken as a graduate student, but not taken towards a completed graduate degree, may be used toward a master’s degree or a doctoral degree at WSU with the approval of the students committee and program director. In all transfer cases, the number of such credit hours is limited to no more than half of the total graded course credits required by the program that is listed on the Program of Study. None of this credit may be applied toward another advanced degree. Individual departments/programs may choose to limit transfer credits to an amount less than what is specified above.
Generally, the student should be admitted as a degree- or non-degree-seeking graduate student at the institution in which the course was taken. Any other enrollment status will be considered on a case-by-case basis as an exception to policy; however, coursework that has been used to meet the requirements of a baccalaureate or professional degree is not transferable.
A maximum of 6 graduate-level credits (with a grade of B or higher) taken at an accredited institution may be used toward a graduate certificate program requiring 30 or more credits with the approval of the program and the Dean of the Graduate School. Individual certificate programs requiring 30 or more credits may choose to limit transfer credits to an amount less than 6. Transfer credits are subject to the usual time restrictions for master’s or doctoral degrees and certificates, and approval by the academic unit and the Graduate School. Credits cannot be more than 6 years old for a master’s or certificate program and ten years old for a doctorate program at the time of graduation.Transfer credit is requested formally by listing the courses on the Program of Study, obtaining committee member and chair approval, and submitting it to the Graduate School for review and approval; however, preliminary determination will be made earlier upon request to the Graduate School. Students intending to request transfer credit for their Program of Study will need to submit to the Graduate School all official transcripts from colleges or universities showing such credit. A catalog description of the course must be available (either in paper form or on the institution’s website). In some cases the Graduate School may require a course syllabus. The institution from which the credits are being transferred must be accredited by a recognized accreditation association. The Graduate School will review all credit to determine transfer eligibility.
Online coursework will be considered for transfer credit if it meets the transfer requirements stated in this policy. As with all transfer credit, Program faculty should screen and approve all courses from other colleges and universities before they are submitted to the Graduate School for transfer consideration. Pre-approval for the transfer of online courses will not be given; however, the Program and student may check with the Graduate School to determine if the online course is transferable before it is taken.
The Dean of the Graduate School is the final authority in determining what constitutes accredited courses or schools, and in determining exceptions to this policy. Exceptions to this policy may be made by the Dean of the Graduate School on a case-by-case basis upon recommendation from the department or program. Substantial justification should be included in the exception to policy request for coursework that exceeds the maximum time limits noted for a graduate degree. Limitations to this policy include the following:
- Seminar courses (usually defined as a course with a series of seminar speakers), extension courses, continuing education courses, special problems courses, thesis courses (research credits), workshops, and correspondence courses will not receive graduate transfer credit. Doctoral research credit may be transferable only under special written agreements with other universities as approved by WSU and the Dean of the Graduate School. For necessary interpretations, inquiries should be sent to the Dean of the Graduate School.
- Graded, graduate-level special topics courses from an accredited university may be transferable with committee, program and Graduate School approval. A syllabus for the special topics course must be submitted with the transfer request (program of study) so that a determination can be made.
- Graduate credit from a non-accredited institution will not be accepted for transfer credit.
- Transfer credits allowed on a doctoral degree under special written agreements with other universities is subject to departmental recommendation and approval by the Dean of the Graduate School.
f. Courses Earned by Correspondence.
Credit earned by correspondence may be applied to remove undergraduate deficiencies, but may not be used to satisfy course requirements on a graduate program. No credits received by special examination may be used to meet advanced degree requirements.
Graduate credit is not given for workshops or continuing education courses taught on or off campus or sponsored by WSU Global Campus. Workshops or continuing education courses are not accepted from Washington State University or other universities.
h. Cooperative Courses.
The WSU/UI Cooperative Course Program between Washington State University and the University of Idaho provides an opportunity for students at each university to take graduate and undergraduate coursework at the other university and apply it toward their degree program. Degree-seeking graduate students at WSU and UI may participate in the Cooperative Course Program through a simple registration and enrollment process developed jointly by the Registrar’s Office at each university. Students are charged tuition at their home institution, and the student credit hours taken at the cooperative institution count toward their enrollment hours at their home institution for billing and financial aid purposes.
WSU graduate students may use UI cooperative courses—both graduate (500) level and undergraduate (300/400) level—on their program of study, if approved by the student’s committee and program chair. UI cooperative course numbers, titles, credits, grade points, and grades are listed on the UI transcript as courses taken at that institution. A copy of the UI transcript is provided to the WSU Graduate School for credit evaluation and processing. If the student earns a grade of “B” or better in the UI cooperative course, the course credits will be listed on the WSU student’s transcript as transfer credit from the UI cooperative program. Cooperative courses taken pass/fail will not transfer. UI cooperative course grades are not transferred and grade points are not averaged into the student’s GPA on their WSU transcript.
The number of UI cooperative courses that may appear on a graduate student’s program of study should not exceed half of the total graded credits required for the WSU degree. Programs of study that exceed this number must be reviewed by the Dean of the Graduate School for an exception to policy on a case-by-case basis. In addition, WSU graduate students who take undergraduate-level (300 and 400) UI cooperative coursework may transfer only 6 credits of 300/400 level coursework toward a thesis master’s degree program, or 9 credits of 300/400 level coursework toward a non-thesis or doctoral degree program. Additional 300/400 level UI cooperative courses will not transfer to the WSU student’s program of study. For more information regarding the cooperative program, please see: http://schedules.wsu.edu/Coop and the cooperative course advisor information at http://registrar.wsu.edu/media/752454/cooperative_course_advisor.pdf