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Washington State University Graduate School

Chapter 4K: Graduate Study for Faculty/Staff

1. Faculty

In special circumstances, faculty members may pursue programs of study leading to advanced degrees at Washington State University. Requests to do so are considered on a case-by-case basis by the dean of the Graduate School. Approval and denial are subject to all rules and regulations of the Graduate School.

a. Review of applications will include consideration of factors such as:

  • abstention from service on the WSU Faculty Senate, Graduate Studies Committee, and Research and Arts Committee;
  • avoidance of situations that may constitute a conflict of interest, including those that could arise due to the dual faculty-student roles;
  • impact upon the unit in which a faculty member is appointed;
  • preparation in advance of admission of a general program of study with a stated timeline; and
  • abstention from pursuit of degree in one’s own unit and those that are directly administratively related to the faculty member’s unit. As a corollary, current graduate students should not be hired into faculty-title positions in the unit in which they are pursuing a graduate degree.

b. The application process will include:

  • complete application, proposed program of study and approval of unit supervisor (letter of support) received by the Graduate School;
  • calculation of GPA by the Graduate School;
  • preliminary review of application by an associate dean of the Graduate School, including proposed program and impact on applicant’s unit and the unit to which application has been made;
  • recommendation received from program to admit or deny;
  • review by the dean of the Graduate School and a decision to approve or deny the application;
  • in exceptional cases, review by the Faculty Senate’s Graduate Studies Committee and recommendation to the dean to approve or deny the application; and
  • notification to the applicant and to the program.

2. Staff and/or Administrative Personnel

Staff and/or Administrative Personnel may pursue programs of study leading to advanced degrees at Washington State University. Requests to do so will be reviewed by the dean of the Graduate School. Approval is subject to all rules and regulations of the Graduate School.

a. Review of applications will include consideration of factors such as:

  • abstention from service on University committees dealing with curricular decisions and policy/procedures for graduate education;
  • avoidance of situations which may constitute a conflict of interest including those which could arise from pursuit of degree in one’s own unit (in the case of academic department or program) and those which are directly administratively related to the staff member’s unit of employment;
  • impact upon the unit in which a staff member is employed;
  • clear separation of supervision responsibility between the staff member’s employer and advisory committee; and
  • preparation in advance of admission of a general program of study with a stated timeline and departmental/program approval.

b. The application packet delivered to the Graduate School must include:

  • completed application, proposed program of study approved by the academic department/program chair, statement of intent, and approval of the employing unit supervisor indicating the impact the study will have on the unit received by the Graduate School (a copy of theapplicant’s current job description must be submitted);
  • calculation of GPA by the Graduate School;
  • preliminary review of application by an associate dean of the Graduate School;
  • recommendation received from program to admit or deny;
  • review by the dean of the Graduate School and a decision to approve or deny the application;
  • in exceptional cases, review by the Faculty Senate’s Graduate Studies Committee and recommendation to the dean to approve or deny the application; and
  • notification to the applicant and to the program.

3. Tuition Fee Waiver Programs

Qualified staff and faculty who wish to enroll under the tuition fee waiver program must follow regular Graduate School admission procedures,and meet the eligibility requirements and follow the enrollment procedures outlined in BPPM 60.70. Interested staff and faculty members should consult the Office of Human Resource Services for additional information.

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