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Washington State University Graduate School

Chapter 5: B and C: Registration and Appropriate Levels of Registration

B. Registration

The student is responsible for completing appropriate enrollment procedures each semester. The Graduate School sends an official Admissions Certificate to students accepted into a graduate program at WSU. This notification includes instructions for registration for the first semester of study. Students should contact their advisor (or the faculty or staff representative of the appropriate program of study) for advice concerning specific class requirements or recommendations. The student then registers for classes using the online registration site at the WSU student portal. Appropriate login information for this site will be included with the Admissions Certificate. After the thirtieth day of classes, course enrollment changes must be requested via a Petition form.

C. Appropriate Levels of Registration (Credit Load)

  1. Full-time Students. Graduate students must register for a minimum of 10 credit hours to maintain full-time enrollment status in the fall and spring semesters. In general, full-time graduate students must register for at least one700 (thesis masters), or 800 (doctoral) level research credit each semester to track faculty advisor effort. The exception is full-time graduate students in non-thesis (including professionally oriented master’s programs) need not enroll in 701or 702 credits each semester; these students should enroll in 701or 702 credits in the semester in which they are actively working on their capstone project or taking the final examination(see chapter 14, Professionally Oriented Master’s Degree Requirements). Students should check with their departments for additional information and/or exceptions to this policy.
  2. Part-time Students. Graduate students must register for a minimum of 2 credit hours and no more than 9 credit hours to maintain part-time enrollment status in the fall and spring semesters.

Whereas graduate students may be required by their major program to register for a greater number of credit hours, they must enroll at least for the following minimums.

a. All full-and part-time degree-seeking students are required to register for a minimum of 2 credits as a graduate student per semester (excluding the summer), unless they are in continuous doctoral status, or approved graduate leave or internship leave status.

b. Students not on appointment as teaching, research, or staff assistants, and enrolling solely for the purpose of a) completing theses or special projects; b) taking preliminary examinations; or c) taking master’s or doctoral final examinations, must register for a minimum of 2 semester hours of the applicable 700, 701, 702, or 800 credits at Washington State University during that semester or summer session. Students should contact Cougar Health Services Insurance and Billing Office for counseling on health insurance options during their final semester at WSU

c. Graduate students on appointment as teaching, research, or staff assistants during the academic year must be enrolled full time for a minimum of 10 credit hours or 3 credit hours during the summer. The student is responsible for tuition and fees associated with credits taken in excess of an 18 hours during the fall or spring semesters and 3hours total in the summer sessions.

d. Students on non-service funding must enroll for a minimum of 10 credit hours per semester during the academic year.

f. A normal academic load for a full-time graduate student is 10-12 credit hours; however, under specific circumstances, individual programs may require more. Students who regularly take a maximum full-time credit load of 18 credits should contact the Financial Aid Office regarding the credit limits for Satisfactory Academic Progress (SAP) for financial aid eligibility.

g. International students in F-1 and J-1 status should consult with the Office of International Programs for enrollment requirements. In general, international graduate students are required by the U.S. Department of Homeland Security to enroll for at least 10 credits during the regular academic year.

h. International students with valid academic, administrative, or medical reasons may be granted part-time enrollment authorization using the approved Reduced Course Load form from International Programs. This includes students who have completed all required courses and are enrolled for thesis/dissertation credits only. A reduced course load must be approved by International Programs, in consultation with the Graduate School and the academic department, prior to part-time enrollment during the academic year.

i. Loads in excess of 18 credit hours in a regular semester, or 8 or 10 credit hours in six-and eight-week summer sessions, respectively, are considered overloads and must have the approval of the major professor and the concurrence of the Graduate School. Students on appointment as teaching, research, or staff assistants or associates also must have approval of their supervisors to take an overload. Credit hours of enrollment in “Audit” status are not included in calculating the student’s academic load.

j. Students may enroll for a minimum of 2 graduate credit hours during a fall and/or spring internship but are not required to do so unless it is a program requirement. International students must consult with the Office of International Programs for employment authorization before committing to an internship experience. Students should contact Cougar Health Services Insurance and Billing Office for counseling on health insurance options during their internship semester.

 

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